Privacy and Confidentiality Notice (Football Australia)
Football Australia Complaints, Disputes and Disciplinary Policy for independent handling of complaints relating to Prohibited Conduct: Privacy and Confidentiality Notice
By submitting this Complaint Form, you consent to your personal information being collected by Sport Integrity Australia and used for the purposes of handling your complaint or report.
The information contained in your complaint or report will not be disclosed to anyone other than in accordance with clause 3.9 of the Policy. This Privacy and Confidentiality Notice is a summary of the circumstances in which your information may be disclosed.
Initial Evaluation
Sport Integrity Australia will conduct an initial evaluation of your complaint or report to confirm that it is within scope of the Policy. As part of this initial evaluation, Sport Integrity Australia may disclose your name, age and details of your role/position within Football Australia to the Football Australia Complaints Manager for the purposes of verifying your identity and membership details (if relevant), and may collect the following additional information:
- the period during which the Respondent was or has been a member of Football Australia;
- the Disciplinary history of the Respondent;
- any history of complaints or grievances previously submitted by you against the Respondent which may be relevant to your current complaint or report;
- if you have submitted a report regarding something that happened to another person whom you have identified, details about that person; and
- any other basic information relevant for confirming whether your complaint or report is within scope of the Policy.
Sport Integrity Australia will not disclose the details of your complaint or report as part of this process.
If your complaint or report is determined not to be within scope of the Policy, Sport Integrity Australia may notify Football Australia of the complaint or report, but your personal information will not be further disclosed as part of this notification unless you give your consent to Sport Integrity Australia to do so.
Handling of Alleged Breaches
If following the initial evaluation your complaint or report is determined to be an Alleged Breach within the scope of the Policy, the personal information in your complaint or report may be disclosed to the following persons for the purposes of handling your complaint or report in accordance with the Policy:
- The Respondent whom the allegations have been made against (as part of the investigation process, or if you have indicated that you are open to entering into a mediation or conciliation, as part of that process)
- Football Australia, to notify them of the details of the Alleged Breach and the outcome of the Complaint and Report Handling Process in accordance with the Policy
- Any witnesses whose details you have provided in your complaint or report or who Sport Integrity Australia becomes aware of as part of the investigation process, for the purposes of investigating your complaint or report
- Law enforcement agencies, government or regulatory authorities, or child protection agencies, where considered appropriate or where required by law to do so
- To any other person to facilitate the proper handling of the Alleged Breach under the Policy
- To any third party for the primary purpose of preventing or lessening an imminent risk of harm to the safety, health or wellbeing of a person
- Otherwise as required by law (for example, by way of a court order)
Unless required by law to do so or in circumstances where we reasonably consider there is an imminent threat of harm to the safety, health and wellbeing of yourself or another person, Sport Integrity Australia will not provide details which would identify you to an external law enforcement agency, government or regulatory authority, or child protection agency without your consent, but may provide details of the Respondent and the alleged incident.
Role of the National Sports Tribunal (NST)
Your personal information may also be disclosed to the NST if Disciplinary Action is taken against the Respondent as a result of your complaint or report and the Respondent chooses to appeal this decision, or if you indicate that you are willing to engage in a mediation or conciliation process in relation to your complaint.
If there is an investigation into your complaint or report which finds that the Respondent has committed a breach of an Eligible Policy which is in scope of the investigation, the Respondent may dispute any proposed sanction through arbitration in the NST. Please be aware that the NST has the power to order production of documents, and any information provided by you as part of the investigation process (including your complaint or report form and any transcripts of interview or written statements) may be produced to the Respondent and the NST as part of this process.
Your right to protection
Football Australia will take all reasonable steps to ensure that no one is victimised for making, supporting or providing information about a complaint or report. Victimisation of a person for making, supporting or providing information about any complaint is in itself a breach of the Football Australia National Code of Conduct and Ethics and will be dealt with in the strongest possible terms under that policy.